Calendar and patient records for independent practicesYour practice,
Calendar and patient records for independent practicesYour practice,
clear from appointment to payment.
Calendar, patient records, consultations and financial tracking finally work together in one simple tool designed for independent healthcare professionals.
2-month trial includedNo installationCancel from your account
2-month trial includedThursday 20 August
+ AppointmentYour day
Appointment82 upcoming
Paid today340 €+ 12%
Outstanding85 €1 payment
Payment received65,00 €
A smoother day
Useful tools without hospital-software complexity.
DocTime stays fast for simple entry while offering more advanced features whenever your practice needs them.
A flexible, readable calendar
Recurrence, locations, quick search, appointment requests and calendar synchronisation.
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A well-structured patient record
Contact details, history, documents and timeline are grouped in one easy-to-read record.
CLTBSM+5 today
Consultations tailored to your specialty
Prepare, complete and finalise optional records with templates and progress tracking.
PreparationConsultationReport
Payments and exports under control
Quick payment entry, outstanding balances, statistics and accountant-ready exports.
78% received
Practice mode
Everyone sees only what they need.
The practitioner retains control of clinical records. Reception manages the calendar and contact details, while accounting sees payments and exports — never consultation notes.
1PractitionerRecords and consultations2ReceptionCalendar and contact details3AccountingPayments and exports
Discover DocTime
Your day, in pictures.
Three views of the calendar, patient records and payments.
Application screenshot coming soonReserved space — this is not an application screenshot.
Application screenshot coming soonReserved space — this is not an application screenshot.
Application screenshot coming soonReserved space — this is not an application screenshot.
A short tour of DocTime
In the meantime, schedule a presentation →Demo video coming soonReserved space — this is not an application screenshot.
One continuous workflow
Every step of the appointment stays in the right place.
Find the right context at the right time without copying the same information from one screen to another.
Before the appointment
Plan the time, location and fee. Prepare a consultation record only when you need one.
During the consultation
Open the patient record directly, complete your template and keep their progress in view.
After the consultation
Finalise the report, track payment and export useful data without duplicate entry.
Simple, transparent pricing
Simple, transparent pricingTwo billing rhythms. The same trial.
Both plans include exactly the same 2-month trial. Then choose monthly flexibility or save 16% with yearly billing.
Monthly
4,99 €per month
excluding VAT
excluding VAT
2-month trial includedThen billed monthly
- Every feature included
- Updates and support included
- Cancel from your account
Yearly
4,17 €monthly equivalent
excluding VAT
€49.99 excl. VAT billed yearlySave 16% · €9.89 per paid yearexcluding VAT
2-month trial includedThen billed yearly
- Every feature included
- Updates and support included
- Cancel from your account
Compliance and continuityThe record your practice requires,
The record your practice requires,
without adding daily complexity.
DocTime turns essential requirements into simple everyday actions. It helps you maintain, retrieve and transfer records without replacing your professional responsibility.
A genuine digital patient record
Identity, history, allergies, alerts, clinical notes, appointments and documents are grouped in one structured record.
Retention without automatic purging
Records are not automatically erased. Belgian law requires retention for at least 30 and at most 50 years after the last patient contact.
Trash and protected history
Deleted appointments, documents and notes remain recoverable. Important actions are dated in a log users cannot edit or erase.
Main database in Europe
Structured data is stored in a database configured in Europe, encrypted in transit and at rest, with account-level isolation.
Export whenever needed
Patient PDF, complete archive with documents, and CSV, Excel or PDF appointment exports keep your data retrievable.
GDPR without shortcuts
Access, portability, security and account closure are supported. Erasure remains subject to the practitioner’s legal retention duties.
Frequently asked questions
Compliance, explained clearly.
Precise answers without turning professional duties into slogans.
Read the official Belgian Public Health informationHow can I contact DocTime or request a presentation?
Email contact@doctime.eu or use “Schedule a presentation” to book a conversation. To protect privacy, do not include identifiable patient data or medical documents in your message.
Does DocTime make me “Quality Act compliant”?
No software can comply on your behalf: the Act of 22 April 2019 applies to healthcare professionals. DocTime supports you with structured records, a timeline, no automatic purge, recoverability and exports.
How long must a patient record be retained?
In Belgium, healthcare professionals retain records for at least 30 and at most 50 years after the last patient contact. DocTime applies no automatic purge while the account is active. A recent full archive is required before permanent account closure, and the practitioner explicitly assumes responsibility for retention.
Are patient data protected?
Each account is isolated by database and storage rules. Email verification is required, two-factor authentication is available, and Firebase encrypts traffic and stored data. The main database is configured in Europe; some optional or technical services may process data outside the EEA.
Can I give the patient a copy?
Yes. A patient record PDF can be generated from their profile, and a complete account archive including documents is available in preferences. Attachments listed in the PDF must be supplied separately when a complete copy is requested.
Can a patient always request erasure?
The GDPR right to erasure is not absolute. It can be restricted where retention is necessary to meet a legal obligation, including patient-record duties. Each request must be assessed against its legal basis and the practitioner’s situation.
What remains the practitioner’s responsibility?
The quality and accuracy of entries, consent, professional secrecy, responding to patient requests, continuity of care, and the retention or transfer of records when ending practice.
One foundation, your practice
Your specialty, without unnecessary complexity.
At sign-up, DocTime suggests only the modules relevant to your profession. You can activate others later.
General practitionersMedical specialistsPhysiotherapistsOsteopathsPodiatristsPsychologistsSpeech therapistsNursesDietitians
Two months to try it in daily practice
A better organised practice from your next appointment.
Discover DocTime in your real practice. The first charge only occurs after the trial period ends.